Administrative Assistant, Studio & Storytellers
Quick Apply Full-time 3 hours ago Full Job Description POSITION PURPOSE The Administrative Assistant, Studio & Storytellers provides support for the BDI Studio/Storytellers team.
This position coordinates the logistics of resource travel and serves as the point of contact for Storytellers trips.
This position is also the administrator for the DAM system.
ESSENTIAL DUTIES AND RESPONSIBILITIES Coordinates logistics for the assignment and booking of client resource visits Serves as the point of contact for interviewers and photographers for resource trips Serves as point of contact for Client Service team for scheduling Storytelling trips Oversees transcription of interviews Facilitates implementation and workflow of our Digital Asset Management (DAM) system Organizes and culls digital files (Photos, Videos, Audio, Design Files, Videos, etc.
) Accurately applies metadata to digital assets and publication of digital assets in the DAM system Reviews and qc's assets Administers DAM user accounts Helps train new and existing users; assists the development of user tutorials Oversees lifecycle (upload, distribution, renaming, publishing, and deletion) of assets Light Photoshop of assets as needed Conducts regular audits and surveys to identify gaps and makes recommendations Writes effectively using various styles to address different needs and audiences Other responsibilities as assigned SKILLS AND ABILITIES:
Attention to Detail:
Must pay close attention to detail and demonstrate excellent follow-through Digital Asset Management Skills:
Experience using a DAM system preferred Relationship Building:
Must be friendly, trustworthy, knowledgeable, and professional.
Must demonstrate ability to establish and develop relationships with clients and serve as an ambassador of BDI.
Positive attitude, good collaborator Communication Skills:
Must demonstrate an advanced ability to read, analyze, and interpret agency documents, and respond effectively to inquiries.
Must demonstrate good grammar, punctuation, and proofreading skills.
The position requires regular contact both inside and outside the agency Reasoning Skills:
Must demonstrate ability to define problems, collect data, interpret, and understand data and analyses, establish facts, and draw valid conclusions.
Must be extremely efficient, organized, process-oriented, resourceful Computer Skills:
Must demonstrate proficiency in the use and knowledge of integrated computer systems and business-related software such as Microsoft Office:
Word, Excel, Outlook, Workfront, and Dynamics and quickly learn, understand, and implement the operation of the agency's e-Tools Decision Making and Problem Solving:
Must demonstrate strong decision-making, problem-solving, and critical-thinking skills.
Must be proactive, self-motivated, and able to take initiative, focus, and prioritize tasks Must be punctual, flexible, and able to function well in a fast-paced environment and meet deadlines EDUCATIONAL REQUIREMENTS AND QUALIFICATIONS BA or BS preferred or equivalent education and/or experience Photography and video experience desired but not required Must be familiar working with creative assets, including, but not limited to, the following asset types:
Creative, Audio, Video, Microsoft Office Documents of all types, Photography (Raw, JPG, and Layered) and Adobe Creative Suite file types (InDesign, Photoshop, Illustrator) Experience using a Digital Asset Management System experience in a high-volume environment preferred WORK ENVIRONMENT Professional services office environment Hybrid work schedule Occasional travel to client sites and conferences Job Type:
Full-time Pay:
$21.
00 - $25.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Life insurance Paid time off Professional development assistance Referral program Retirement plan Tuition reimbursement Vision insurance Schedule:
8 hour shift Monday to Friday Supplemental pay types:
Bonus pay Ability to commute/relocate:
Monrovia, CA 91016:
Reliably commute or planning to relocate before starting work (Required) Application Question(s):
Our client base consists of cause-based and faith-based non-profits.
Are you comfortable working with faith-based clients? Have you worked with a Digital Asset Management system before? If so, please elaborate on your experience level with the DAM system.
This position requires excellent written and verbal communication.
Please tell us why you're the right person for the position! Please tell us about a time when you had to perform a task or work on a project you had no previous experience before.
How did you approach this situation and what did you learn? We are looking for a candidate with a high level of attention to detail in a fast-paced environment.
Please elaborate on your attention to detail and how you stay organized
Experience:
Customer service:
1 year (Preferred) Work Location:
Hybrid remote in Monrovia, CA 91016 Quick Apply.
Estimated Salary: $20 to $28 per hour based on qualifications.
This position coordinates the logistics of resource travel and serves as the point of contact for Storytellers trips.
This position is also the administrator for the DAM system.
ESSENTIAL DUTIES AND RESPONSIBILITIES Coordinates logistics for the assignment and booking of client resource visits Serves as the point of contact for interviewers and photographers for resource trips Serves as point of contact for Client Service team for scheduling Storytelling trips Oversees transcription of interviews Facilitates implementation and workflow of our Digital Asset Management (DAM) system Organizes and culls digital files (Photos, Videos, Audio, Design Files, Videos, etc.
) Accurately applies metadata to digital assets and publication of digital assets in the DAM system Reviews and qc's assets Administers DAM user accounts Helps train new and existing users; assists the development of user tutorials Oversees lifecycle (upload, distribution, renaming, publishing, and deletion) of assets Light Photoshop of assets as needed Conducts regular audits and surveys to identify gaps and makes recommendations Writes effectively using various styles to address different needs and audiences Other responsibilities as assigned SKILLS AND ABILITIES:
Attention to Detail:
Must pay close attention to detail and demonstrate excellent follow-through Digital Asset Management Skills:
Experience using a DAM system preferred Relationship Building:
Must be friendly, trustworthy, knowledgeable, and professional.
Must demonstrate ability to establish and develop relationships with clients and serve as an ambassador of BDI.
Positive attitude, good collaborator Communication Skills:
Must demonstrate an advanced ability to read, analyze, and interpret agency documents, and respond effectively to inquiries.
Must demonstrate good grammar, punctuation, and proofreading skills.
The position requires regular contact both inside and outside the agency Reasoning Skills:
Must demonstrate ability to define problems, collect data, interpret, and understand data and analyses, establish facts, and draw valid conclusions.
Must be extremely efficient, organized, process-oriented, resourceful Computer Skills:
Must demonstrate proficiency in the use and knowledge of integrated computer systems and business-related software such as Microsoft Office:
Word, Excel, Outlook, Workfront, and Dynamics and quickly learn, understand, and implement the operation of the agency's e-Tools Decision Making and Problem Solving:
Must demonstrate strong decision-making, problem-solving, and critical-thinking skills.
Must be proactive, self-motivated, and able to take initiative, focus, and prioritize tasks Must be punctual, flexible, and able to function well in a fast-paced environment and meet deadlines EDUCATIONAL REQUIREMENTS AND QUALIFICATIONS BA or BS preferred or equivalent education and/or experience Photography and video experience desired but not required Must be familiar working with creative assets, including, but not limited to, the following asset types:
Creative, Audio, Video, Microsoft Office Documents of all types, Photography (Raw, JPG, and Layered) and Adobe Creative Suite file types (InDesign, Photoshop, Illustrator) Experience using a Digital Asset Management System experience in a high-volume environment preferred WORK ENVIRONMENT Professional services office environment Hybrid work schedule Occasional travel to client sites and conferences Job Type:
Full-time Pay:
$21.
00 - $25.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Life insurance Paid time off Professional development assistance Referral program Retirement plan Tuition reimbursement Vision insurance Schedule:
8 hour shift Monday to Friday Supplemental pay types:
Bonus pay Ability to commute/relocate:
Monrovia, CA 91016:
Reliably commute or planning to relocate before starting work (Required) Application Question(s):
Our client base consists of cause-based and faith-based non-profits.
Are you comfortable working with faith-based clients? Have you worked with a Digital Asset Management system before? If so, please elaborate on your experience level with the DAM system.
This position requires excellent written and verbal communication.
Please tell us why you're the right person for the position! Please tell us about a time when you had to perform a task or work on a project you had no previous experience before.
How did you approach this situation and what did you learn? We are looking for a candidate with a high level of attention to detail in a fast-paced environment.
Please elaborate on your attention to detail and how you stay organized
Experience:
Customer service:
1 year (Preferred) Work Location:
Hybrid remote in Monrovia, CA 91016 Quick Apply.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
